Salary range $5,483-$6,850 DOE, including benefits
This position will remain open until filled with priority given to application recieved by 5:00 PM, Tuesday, March 23, 2021.
Everett Housing Authority Mission Statement: The Everett Housing Authority creates affordable housing, fosters healthy communities where households thrive, and replaces systemic racism with equity for all.
SCOPE OF WORK:
Under the direction of the Director of Finance and the Deputy Director of Finance the Senior Development Financial Analyst will provide service to the agency with responsibility for completing project financial analysis, budgeting, accounting duties, and reporting functions especially as they relate to development and construction but also as needed to support other members of the Finance team. The work is performed under general direction but is characterized by a substantial degree of independence. This position has responsibility for high level operations and will work toward oversight of other department operations that have financial implications. This work will play an important role in accomplishing EHA’s mission: “The Everett Housing Authority creates affordable housing, fosters healthy communities where households thrive, and replaces systemic racism with equity for all.”
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties are illustrative only (i.e. not all inclusive)
Required Workplace Standards:
- Works regular and reliable hours on site as required;
- Attendance must be punctual and consistent;
- Works an agreed-upon schedule and works additional hours as necessary to complete work;
- Works effectively, cooperatively and respectfully with co-workers, clients, and other contacts;
- Follows all EHA Safety Policies and Procedures;
- Follows all EHA Personnel Policies and Procedures;
- Performs other duties as assigned.
- Financial Analysis: Coordinate, categorize, review, analyze, and track financial information and transactions related to large construction projects and other development and finance activities. Coordinate with Finance and Development staff to complete ongoing reporting, analysis, forecasting, and management of project data using multiple systems and platforms. Compare outcomes with expectations and report on variances. Analyze, review, and edit project documents and reports with the goal of mitigating agency risk while encouraging opportunities for efficiency, fiscal responsibility, and service to program participants. Assist in development of standards, processes and tools for cost tracking and reporting.
- Project Accounting: Work with Finance department and other staff to oversee and record transactions related to large scale projects and ongoing operations. Create and utilize spreadsheets and other tools to prepare and transmit construction draws for multiple funding sources and create project financial reports. Categorize, review, validate, and enter invoices, construction payment applications, and other transactions into the accounting system in a timely and accurate manner. Facilitate payment of invoices and track financial data and expenditures across multiple financing sources in compliance with numerous contracts, agreements, statutes, rules, and other requirements. Reconcile categories and accounts regularly to ensure that information provided for audits, cost certifications, and other reviews is accurate and reliable. Communicate professionally with other departments, vendors, funders, auditors, and regulators as needed to gather information toward completing these tasks. Prepare closing memos detailing flow of funds, documentation for equity investors, funder closing draws, set up schedules, organize and track documents, and participate in team meetings related to financial matters. Compile and transmit all documentation necessary to close out projects, including loan/funder documents, reports with the state, and reports with management, investors, auditors, and other stakeholders.
- Budgeting, planning and project management: Support creation of project, property, and agency budgets in accordance with program, property, agency, board, and investor requirements. Provide forecasting, reporting and budget variance analysis. Support risk management efforts and suggest financial process improvements.
- Reporting: Develop standardized reporting methodology to fulfill management, vendor, investor, lender, HUD, and other party needs in a way that ensures timely compliance with applicable federal and state statutes and regulations and protect EHA’s project interests. Compare outcomes with requirements and expectations of various parties. Prepare reports as required for audits and cost certifications. Prepare reports related to HUD Section 3 and other needed reporting and compliance requirements.
- Program Compliance and Reporting: Ensure that processes and activities are compliant with all rules and regulations of all local, state, and federal statutes, programs and funding requirements, including but not limited to Low Income Housing Tax Credit program requirements as well as HUD and other funder and partner requirements. Ensure that all required reporting is completed accurately and timely. Work to secure state agency approval to release construction retainage and work with other agencies for other related purposes.
- Policies and Procedures: Communicate and coordinate with other departments to ensure that policies are understood and followed and that deadlines are met. Suggest improvements to procedures and ensure that internal controls are substantive and best practices are followed. Adhere to existing EHA policies and procedures in carrying out job duties.
- Asset Management: In coordination with the Development Director, Housing Operations Director, Director of Asset Management and Finance Director, participate in development of and updates to other budgets, especially related to asset management budgeting in concurrence with all operating budgets. Assist with tracking of fixed assets and suggest process improvements.
- Audits and Internal Controls: Confirm that work follows applicable laws and regulations in a manner that will promote satisfactory audits and ensure sufficient internal controls are in place to prevent abuse and potential fraud. Interact professionally with and provide information to reviewers and auditors from HUD, the IRS, the Washington State Auditor’s Office, partners, investors, and other auditors as needed.
- Records Management: With guidance from Records Retention staff, maintain files and records in a manner that will ensure proper archiving of necessary records. Maintain detailed, careful, and accurate documentation.
- Communications: Professionally communicate with co-workers, administrators, and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information. Respond to requests for information for partners and others in a timely manner.
- Meetings: Attend and conduct a variety of meetings as assigned.
- Other Duties: Perform other related duties as assigned.
MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL FUNCTIONS
REQUIRED EDUCATION AND EXPERIENCE:
EDUCATION: Bachelor's degree in Accounting, Finance, Business Administration, or a closely related field; Master's degree and/or additional professional training preferred.
EXPERIENCE: Five or more years of increasingly responsible experience in accounting, financial analysis, budgeting or other closely related field is required, preferably in construction and/or the public sector.
REQUIRED KNOWLEDGE OF/SKILL IN:
- Solid understanding of accounting principles, including transaction accounting and reporting.
- Knowledge of Generally Accepted Accounting Principles.
- Highly proficient in Excel and Microsoft suite of tools.
- Budget preparation, analysis, management, and control.
- Interpersonal skills using tact, patience, and courtesy.
REQUIRED ABILITY TO:
- Interpret complex federal and state regulations, harmonize where necessary, and consult and negotiate with appropriate HUD and state officials regarding proper application of the regulations.
- Interpret and apply policies and procedures.
- Ability to read and understand complex legal documents and apply their requirements to job tasks.
- Communicate effectively both verbally and in writing.
- Establish and maintain cooperative and effective working relationships with others.
- Operate a computer and assigned office equipment.
- Analyze situations accurately and adopt an effective course of action.
- Work independently.
- Plan, prioritize, and organize work efficiently.
- Plan and adhere to complicated schedules.
- Maintain meticulous and accurate records.
- Demonstrate a high level of organization and attention to detail.
- Uphold the values of the agency and work in support of our mission and strategic plan
PHYSICAL REQUIREMENTS TO PERFORM REQUIRED FUNCTIONS:
CONSTANT (67% - 100%):
Sit for extended periods of time
Manual dexterity (Left, Right, Both)
Hearing and speaking
Pushing and pulling 5lbs (LRB)
Lifting and carrying 5lbs (LRB)
Repetitive arm/hand movement (LRB)
FREQUENT (34% - 66%):
Walking and standing (LRB)
Turning and twisting wrist (LRB)
Lifting and carrying 15lbs (LRB)
Pushing and Pulling 15lbs (LRB)
Finger manipulation (LRB) Operating foot controls (LRB)
OCCASIONAL (1% - 33%):
Kneeling and squatting
Pushing and pulling 20lbs (LRB)
Bending and stooping
Lifting and carrying 20lbs (LRB)
Reaching above shoulders
REQUIRED PROFICIENCY IN USE OF:
10 Key Calculator, Desk Computer, Copy Machines, Fax Machine, File Cabinets, Writing Instruments,Telephone and Cell Phone, Motor Vehicle, Printer, Manual Stapler, MS Word, MS Excel, MS Outlook, File Folders, Scanner, MS PowerPoint, Laptop Computer.
LICENSES AND OTHER REQUIREMENTS:
- Valid Washington driver's license with insurable driving record.
- Fair Housing Certification or ability to obtain one within 90 days.
ADDITIONAL (DESIRABLE) QUALIFICATIONS
- Experience in construction accounting, estimating, or project management
- Knowledge of general accounting principles to include government budget processes and employee payroll
- Prior government work experience
- Housing Authority experience
- Experience working with construction or building contractors
- Experience in LIHTC and/or affordable housing
- Experience in HUD financial reporting systems and reading/interpreting HUD handbooks
- Experience working in a compliance driven environment
- Experience working on large projects with multiple funding sources
- Experience with Yardi or other property management software
The Everett Housing Authority is a progressive agency pursuing its mission with great passion and a high level of professionalism and competence. EHA seeks passionate and optimistic individuals to join our team of highly engaged and satisfied employees committed to assisting those for whom stable and affordable housing is a challenge. EHA’s work has been recognized nationally with awards from NAHRO and Nan McKay. Most recently, EHA received NAHRO’s National Awards of Merit for a fully accessible community garden open to public housing residents and members of the surrounding community and for highly creative financing to convert 333 public housing units to project-based Housing Choice Vouchers and improve these properties with over $20 million in renovations. In addition, EHA received a NAHRO’s National Award of Excellence for a new 20-unit development serving survivors of domestic violence.
Members of our team are rewarded with meaningful work, competitive compensation, employee-friendly policies, a team environment, great benefits, and promotion and bonus opportunities. Please consider joining our team in pursuit of the exciting challenge of meeting the affordable housing needs of Everett and Snohomish County.