Business Manager
Incheon, - Full Time

The Stanford Center at the Incheon Global Campus (SCIGC) is Stanford University’s sole research entity operating in the Republic of Korea. 

JOB PURPOSE

This role will provide leadership and coordination of business and operational functions for a governmental-funded research center engaged in the study of “smart cities” and the engineered systems of sustainable urban environments. The center is currently in a start-up mode and the Business Manager will be expected to develop operational and administrative processes and manage process improvement.

Oversee all program-related financial operations of Stanford University’s legal entity in the Republic of Korea, including transactional accounting processes and internal controls, compliance and reporting requirements for the funding agency, the university and Korean GAAP.

The Business Manager will also be responsible for human resources activity including recruitment and onboarding, support for business travelers, payroll coordination, and supervision of administrative staff.

Partner closely with the faculty director and the Center Director to maintain strategic alignment and manage the business components of research initiatives. This role will report to the Center Director.

CORE DUTIES

Operations Management

  • Develop and evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
  • Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions.
  • Develop, communicate, implement and maintain documentation of research center policies, business processes, organizational plans, and business objectives to facilitate the effective and efficient performance of the center and its compliance with university and agency policies and legal expectations.

Financial Management

  • Develop systems to track, record and report on the center’s financial activities. Develop internal controls, reporting and reconciliation process cycles, transactional submission and approval workflows, budget and expense documentation/archiving protocols.
  • Collaborate with university’s Regional Controller-Asia and university’s Global Business Services function to develop written local policy and procedure documentation, consistent with Stanford’s requirements. Support the education of South Korea personnel to comply with said policies and procedures.
  • Develop annual budget plan in coordination with Managing Director and with faculty director’s approval.
  • Manage the accounting records of and ensure compliance with periodic filing and tax payment requirements.
  • Prepare annual cashflow forecasts with monthly updates.
  • Evaluate, manage and coordinate all revenue streams (government funding, philanthropy and of-profit activities) for the center/entity. Ensure compliance with government requirements, Korean accounting standards and industry best practices for the recognition and expense of such revenue, ensuring appropriate books and records are maintained. Coordinate with the Board of Directors for revenue acceptance.
  • Establish procedures and systems for capital asset management and provide oversight of property management.
  • Routinely report to the JB Board of Directors, as well as provide management reporting to the university.

Human Resources Management

  • Oversee the development and dissemination of human resources policies, procedures and programs to ensure eligibility of staff for employment, including legal authorization to work in South Korea.
  • Ensure eligibility of any contractors to work legally in South Korea and to perform contracted services for the center.
  • Manage hiring, onboarding, and required training.
  • Coordinate with Stanford Global HR to establish and oversee all local benefits programs and processes
  • Establish, maintain and communicate health and safety protocols for all staff activities, including research activities.
  • Analyze needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions.
  • Evaluate human resources business processes and operational and/or financial effectiveness.  Ensure staffing expenses align with budgetary expectations and research objectives of the center.
  • Supervise payroll, time off accrual and expense, over-time, labor standards, and employment policy documentation.
  • Act as an objective and confidential intermediary for employees and supervisors. Participate in conflict resolution, mediation facilitation, problem solving, and negotiation with/between supervisors and employees.

These duties may be amended from time to time to suit the business of the Stanford Center at the Incheon Global Campus.

MINIMUM REQUIREMENTS

Education and Experience

  • Four-year University level degree and five years of relevant experience in administrative and financial management preferred.

Knowledge, Skills, and Abilities

  • Native South Korean language proficiency both oral and written
  • An advanced level of fluent English skills both oral and written to enable effective communications with others whose primary language is English
  • Advanced understanding of accounting principles, internal controls, financial systems and reporting
  • Ability to efficiently and accurately manage budgets, cash forecasts, and develop financial plans
  • Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines, working independently and collaboratively as appropriate with professional colleagues both within the center and abroad in a team-oriented environment
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness
  • Demonstrate creativity, problem solving, critical analysis, initiative, judgment, and decision making skills.

The Stanford Center at the Incheon Global Campus (SCIGC) is Stanford University’s flagship research center operating in the Republic of Korea.  As a top-tier, global research institution in the heart of Silicon Valley, Stanford has a long history of international collaboration through research, education, and engagement.   SCIGC, located in Songdo-dong, Yeonsu-gu, Incheon, is at the center of Stanford’s growing interactions with South Korea and Asia.  Branching across seven schools and many research institutes, SCIGC is a Stanford-wide interdisciplinary research center initially engaging in smart city technology implementation, sustainable urban systems and wellness, innovative entrepreneurship methods and business models, and sustainable development and global economic competitiveness. 

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.