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The Bing Overseas Studies Program (BOSP) at Stanford University is seeking qualified candidates for the Associate Director position at our center in Berlin, Germany.
The Stanford in Berlin program is comprised of 6 employees who serve an average of 35 students for each of three academic quarters annually, in addition to an intership program. The BOSP Berlin center is housed in the historic Haus Cramer in the district Dahlem. Stanford’s very first study abroad program was established in Beutelsbach, Germany in 1958, which moved to Berlin in 1975.
The Associate Director is responsible for the management and coordination of administrative and operations-related functions for the Bing Overseas Study Program (BOSP) center in Berlin. This position manages staff to achieve the teaching and cultural literacy missions of the program. The position reports to the Program Director in Berlin.
Academic Program Facilitation
- Working closely with the Director’s plan for overall academic programs, determine class schedule and calendar of activities each quarter.
- In consultation with the Program Director, recruit, train and manage contract language instructors and engineering mentors.
- In coordination with Stanford Language Center, evaluate language program and curriculum requirements based on student needs each quarter; allocate appropriate teaching resources.
- Manage and allocate appropriate resources for large events at the Center.
- Analyze and draft periodic reports, report all relevant program metrics, maintain websites, and outreach publications.
- Attend events (common meals, student activities) and interact with Stanford students and interns as appropriate.
- Provide timely administrative reporting and compliance and maintain ongoing administrative communication with the California campus, as required.
- Working closely with the Director, initiate and/or support special and sponsored projects.
- Provide direct advice to students on a range of issues including, but not limited to academic progress, academic program policies, personal matters, accessibility, housing, and local environment, to assist them in making appropriate choices and decisions.
- Advise and/or refer to campus resources multi-dimensional matters in response to students in crisis or at risk, counsel students on sensitive and confidential issues.
- Take turns with colleagues to be reachable and ready to respond to student concerns 24/7. In the event of an emergency, respond promptly and work with the Program Director and other staff members to provide appropriate support.
Supervision of Professional Staff
- Supervise administrative members of the Berlin overseas center. With Director’s input, appraise performance and manage objective setting, workflow & scheduling, vacation timing and professional development of staff.
- Provide direction and guidance to employees who exercise significant latitude and independence in their assignments.
- Coordinate workflow and promote collaboration among staff at the center, in consultation with the Program Director.
- In conjunction with employees and/or outsourced vendors, provide oversight for building security, maintenance contracts and scheduled renovation projects as necessary.
- In consultation with Program Director, Technology & Facilities Coordinator, and colleagues on Stanford University campus assess strategic technology needs and arrange for implementation and support, either through employees or external contractors
- Manage staff who oversee operational needs and reporting to assure the facility is well maintained, and the center runs smoothly and safely for all concerned.
- In consultation with the Program Director and the Technology & Facilities Coordinator oversee implementation of major building and grounds projects, including architect, building and landscape contractors.
These duties may be adjusted as needed to suit the business and academic needs of the Stanford Overseas Studies Program.
Education and Experience
- Advanced University level degree and a minimum of five years of academic and administrative management experience in an international educational organization or a combination of education and experience.
- MBA or Ph.D. preferred.
- Prior attendance at an English-speaking University preferred.
Knowledge, Skills and Abilities
- Native German language proficiency both oral and written.
- An advanced level of fluent English skills both oral and written to enable effective communications with others whose primary language is English.
- Demonstrated knowledge and experience in academic administrative management including project coordination, coordination of vendors/third-party services, and maintenance of facilities.
- Demonstrated knowledge of German institutional and business structures, including academic communities.
- Advanced knowledge of German culture, history, and business etiquette.
- Experience in and aptitude for technology resources in support of academic programs, including teaching and center operations.
- Advanced computer skills and demonstrated experience with office software and email applications, including a high level of experience with Macs.
- Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines, working independently and collaboratively as appropriate with professional colleagues both within the center and abroad in a team-oriented environment.
- Ability to accomplish goals working through formal and informal channels, with diplomacy and tact.
- Strong attention to detail with a high level of accuracy.
- Demonstrated creativity, problem solving, critical analysis, initiative, judgment, and decision-making skills.
- Understanding of working in a complex university or similar environment with proven ability to exercise patience and flexibility with students, parents, staff, faculty, and outside constituents.
- Awareness of and sensitivity to the diverse population of Stanford University students.
- Strong interpersonal skills, adept at fostering and maintaining effective collaboration, trust, teamwork, and respect.
- Must be legally authorized to work in Germany.
- Ability to work variable hours, evenings, or weekends.
- Ability to travel locally and/or internationally with occasional overnight travel.
Stanford University is one of the world's leading research and teaching institutions. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. A key aspect of this is to provide serious international educational opportunities to our students. Sustaining and developing these rich offerings is an intensely creative, rewarding, and challenging project.
For more information about the BOSP Berlin Program, please click here.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, protected veteran status, or any other characteristic protected by law.