Finance Administrator - 75% FTE
Paris, - Full Time

The Bing Overseas Studies Program (BOSP) at Stanford University is seeking qualified candidates for a Finance Administrator in Paris, France.  This position is 75% FTE. 

The Administrator supports the Director with financial management, administration, and technology support.  This position liaises between Stanford in Paris and the Stanford University home campus in California for administrative and financial matters This position reports to the Program Director in Paris.

 

CORE DUTIES

Financial Management

  • Manage financial transactions necessary to operate the overseas program at the Center, including but not limited to, lease payments, purchase of office supplies, field trips, library materials and student housing.

  • Coordinate salary and payroll administration, with the assistance of external vendors.

  • Oversee the financial administration of local leases and contracts, including payment of rents and invoices, interfacing with leaseholders and contractors.

  • Provide information to students regarding financial policies and procedures.

  • Maintain financial records as required by Stanford policies and local laws.

  • Prepare expenses and monitor them in relation to the annual budget plan with support from the Center Director.

  • Prepare and manage monthly cash reports, ledger, send bank statements, and reconciliation data to the BOSP Home office. 

  • Liaise between the Center and BOSP home campus staff to resolve financial issues.

General Administrative Support 

  • Work on long and short term projects with teams in the USA and France. 

  • Propose creative solutions to improve workflow and optimize operations.

  • Put in place systems to facilitate team’s work.

  • Assist Director in researching and establishing team benefits in accordance with local laws and regulations

  • Consolidate files and archives to ensure efficiency and transparency

  • Provide non-academic core support for visiting faculty.

  • Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on unit procedures and general inquiries.

  • Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals, and assembling materials.

  • Create and maintain files and filing systems.

  • Disseminate routine communication such as memos, notices, emails, and letters.

  • Generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course hand-outs, conference and seminar materials, complex reports, brochures, and displays.

  • Participate in program events as needed.

  • Take turns with colleagues to be reachable and ready to respond to student concerns 24 hours. In the event of an emergency, respond promptly and work with the Director and other staff members to provide appropriate support.

 Technology Support 

  • Under the guidance of VPUE Director of IT and local vendors, coordinate and troubleshoot all communication services for the Center.

  • Coordinate the purchase, repair, and disposal of technical equipment.

  •   Provide technology support to visiting faculty, local faculty, students, and staff.

  • Install and update computer systems, including ensuring meeting security standards and optimal functionality for each user.

  • Install configure computer software and hardware, maintain computer and internet network, solve technical issues as they arise.

  • Research and implement new systems to increase efficiency and facility of use.

Additional Support 

  • Assist with visiting faculty coordination, student services and general administrative duties.

These duties may be adjusted as needed to suit the business and academic needs of the Stanford Overseas Studies Program.

 

MINIMUM REQUIREMENTS

Education and Experience

  • Four-year University level degree and five years of relevant experience in administrative and financial management or a combination of education and experience.
  • Prior attendance at an English-speaking University preferred.

Knowledge, Skills, and Abilities

  • Near-native French language proficiency both oral and written.

  • Near-native  English  language proficiency both oral and written.

  • Collaborate with a team, be able to work in two cultures and languages to ensure work is done efficiently.

  • Advanced knowledge of French culture, history, and business etiquette

  • General knowledge of French academic communities

  • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel. Advanced Computer proficiency with skill in using Microsoft Word, PowerPoint, Excel,OS Systems, and Database

  • Demonstrated knowledge of financial systems.

  • Financial expertise in accounting and budget planning.

  • Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines, working independently and collaboratively as appropriate with professional colleagues both within the center and abroad in a team-oriented environment

  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness

  • Strong attention to detail with a high level of accuracy

  • Demonstrated creativity, problem solving, critical analysis, initiative, judgment, and decision making skills

  • Understanding of working in a complex university or similar environment with proven ability to exercise patience and flexibility with students, parents, staff, and faculty and outside constituents

  • Awareness of and sensitivity to the diverse population of Stanford University students

  • Strong interpersonal skills, adept at fostering and maintaining effective collaboration, trust, teamwork and respect

  • Must be legally authorized to work in France

  • Will work variable hours, evenings or weekends within French legal framework 

  • Will travel locally and/or internationally with occasional overnight travel

All materials (e.g., resume and/or cover letter) must be submitted in English. 

Stanford University is one of the world's leading research and teaching institutions. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. A key aspect of this is to provide serious international educational opportunities to our students. Sustaining and developing these rich offerings is an intensely creative, rewarding, and challenging project.

For more information about the BOSP Paris Program, please click here.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, protected veteran status, or any other characteristic protected by law.