Executive Assistant to President
Union, Missouri - Full Time

East Central College has an opening for an Executive Assistant to the President responsible for providing complex, confidential administrative assistance to the President and the Board of Trustees. 

Position has an anticipated start date of 7/1/24. 

Minimum Qualifications: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.) 

Completion of associate degree and five years related experience.

Essential Tasks: (Employee must be able to perform the following essential functions to the satisfaction of the employee’s supervisor.)

  • Independently manage and coordinate the President's Office making necessary decisions and providing administrative and operational support.
  • Represent the President's Office to faculty and staff, students, and the community in a professional manner.
  • Serve as Recording Secretary to the Board, coordinating all arrangements for meetings including preparation of agenda and Board packets in the OnBoard portal and assuring that notices of Board meetings are posted in accordance with Missouri Open Meetings Law and provided to the local newspaper.
  • Ensure that Board agenda packets and minutes are posted on the College Website.
  • Record, prepare, and distribute minutes of all regular and special meetings of the Board and maintain the official file of Board meeting minutes.
  • Maintain the OnBoard portal, ensuring appropriate employees and Board members are trained in its use.
  • Serve as Board-designated election official, coordinating candidate filing with the Franklin County Clerk’s office, and managing all aspects of Trustee elections. 
  • Update and maintain the master copy of Board Policies and Procedures.  Ensure Board Policies and Procedures are kept up to date on the College website.
  • Update and maintain the Board Member Orientation Manual.
  • Maintain College webpages related to the president’s office and Board of Trustees to ensure they are current.
  • File appropriate College information with the Missouri Ethics Commission (annual operating budget certification, conflict of interest certification, financial disclosure statements, candidate information).
  • Serve as notary for the College.
  • Prepare and monitor budget for President's Office and Board of Trustees.
  • Act as recording secretary for meetings involving the President and senior staff, Shared Governance Council, and other meetings as requested by the President.  Prepare agendas and minutes.
  • Manage the President's appointments and calendar.
  • Screen and direct visitors, telephone callers, and correspondence to the appropriate offices and personnel.
  • Plan special events and complete various special assignments as requested.
  • Coordinate Employee Service Awards Recognition, Retiree Receptions, President’s Open House, and Employee Christmas party.
  • Evening/weekend hours may be required. 
  • Perform assigned responsibilities, duties, and tasks according to established practices, procedures, and standards in a safe and efficient manner, with minimal supervision.

View full job description here.

Benefits: ECC offers a comprehensive benefits package which includes medical, dental, vision and life insurance with no premium cost to the employee for employee only coverage. Retirement benefits, generous paid leave, tuition waiver and tuition reimbursement benefits.

Salary will be commensurate with experience. Position is a level 205. Salary schedule can be viewed here.

East Central College's Main Campus is located in Union, MO which is about 60 minutes west of St. Louis. East Central College has satellite locations in Rolla, MO which is about 60 minutes west of the Main Campus. For more information about East Central College visit, www.eastcentral.edu.

East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at 636-584-6710.  East Central College is an equal opportunity employer and provider of employment and training services.  Auxiliary aids and services are available upon request to individuals with disabilities.