Talent Acquisition Coordinator and HR Assistant
Boulder, Colorado - Full Time

Are you looking for a position at a mission-driven, innovative organization with great benefits? If so, join Boulder Housing Partners! We are a PERA employer and offer great public employee retirement benefits, work-life balance, and flexible schedules.

We build, own, and manage affordable housing in the City of Boulder, bringing together staff and stakeholders from diverse backgrounds to accomplish a common goal.  

 

POSITION SUMMARY:

We are seeking a highly organized and detail-oriented individual to join our Human Resources team as a Talent Acquisition Coordinator and HR Assistant at BHP. The successful candidate will play a crucial role in supporting HR functions and handling talent acquisition efforts.

ESSENTIAL FUNCTIONS:

  1. Talent Acquisition:

Handles the recruitment process, including job postings, seeking out quality candidates, resume screening, and scheduling interviews.

Coordinates with hiring managers to understand staffing needs and requirements.

Participates in job fairs and other recruitment events to attract qualified candidates.

Conducts initial candidate screenings, assists, and prepares the interview process.

Identifies creative recruiting tactics, always re-innovating strategies.

Keeps the HRIS system updated with positions filled vs. open positions.

Keeps up to date on best hiring practices, hiring platforms, etc.

Oversees and maintains the applicant tracking system (ATS) and on-boarding system.

Provides analytical reports to the rest of the team.

Promotes BHP’s reputation as the best place to work.

  1. Onboarding:

Facilitates the onboarding process for new hires, ensuring a smooth transition into the organization.

Coordinates orientation sessions and provides necessary materials and supplies for new employees.

Assists in the completion of new hire paperwork and documentation.

Updates pingboard (electronic organizational chart) with all new hire information and any personnel changes.

Verifies all new hires on PERA Stars prior to the first day.

Keeps new employee orientation books on hand and updated.

Helps with BHP’s organizational overview presentation.

Keeps job descriptions updated and helps write job descriptions for new positions.

Sets up PERA reminders and sends out PERA webinar info.

  1. HR Administration:

Maintains and updates employee records, ensuring accuracy and compliance with relevant regulations.

Responds to employee inquiries and provides support on HR-related matters.

Prepares and distributes HR-related communications.

Prepares appreciation bonus forms as needed.

Verifies ACA reporting in paylocity and makes changes as necessary to ensure proper generation of 1095C’s.

Completes verifications of employment forms.

  1. Benefits:

Enters COBRA notifications for new hires and terminated employees. Tracks COBRA and verifies enrollment with vendors.

Contacts benefit vendors for invoice fixes and communicates with Payroll Specialist for any adjustments that need to be made in payroll.

  1. Other:

Performs related duties as required by management to meet the needs of BHP.

Maintains a high level of professionalism and integrity; provides excellent customer services to internal and external customers; listen to questions and concerns, evaluate issues and possible solutions, works collaboratively with the Boulder Housing Partners team to address systemic problems; inspires confidence and respect; uses feedback from others to grow and develop.

Takes proper safety precautions, anticipates unsafe circumstances, and act accordingly to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment and follows all safety regulations, policies, and procedures. Reports all accidents and damage to BHP property.

Actively supports and upholds the BHP’s stated mission and values. Optimizes the use of resources; responsible for knowing and complying with all BHP policies; participates in professional trainings and development; and adheres to attendance and workplace attire policies.

Boulder Housing Partners is committed to hiring employees who provide excellent customer service. Our employees communicate courteously and responsively with the public and co-workers, are sensitive to diversity issues, provide effective and efficient service to the public and co-workers and act with a high level of integrity and take responsibility for their words and actions.

REQUIRED QUALIFICATIONS:

Associate degree and 1-2 years of experience working in HR or recruiting or 3-4 years of experience working in a similar role.

Knowledge of HR practices, regulations, and employment laws.

Proficient in Microsoft Office Suite and HRIS systems.

Excellent interpersonal and communication skills.

Ability to maintain confidentiality and handle sensitive information with discretion. Ability to perform general mathematical calculations using Excel, operate office equipment, and maintain accurate filing systems. Acceptable background information, including criminal history and credit check.

DESIRED QUALIFICATIONS:

Bilingual a plus (Spanish & English).

Previous experience working as an in-house or staffing agency recruiter preferred.

CORE COMPETENCIES:

Customer Service – Commits to providing exemplary customer service. Able to show empathy, patience, and possess a positive attitude. Able to evaluate situations and find effective solutions. Unshakeable levels of professionalism, integrity, and confidentiality.

Communication Skills - Able to convey verbally and in writing complex information in a professional, clear, and concise fashion using correct grammar and punctuation.  Understands and practices the principles of active and effective listening.  Strives to constantly improve communication skills. High level of attention to detail and accuracy.

Time Management - Strong organizational and prioritization skills

Practices regular, predictable attendance. High level of attention to detail and accuracy. Self-motivated, proactive, and resourceful.

Flexibility - Adjusts to working in different situations and with people who have different work and communication styles. Reacts quickly and adapts to changes in priorities, circumstances, and direction.

Interpersonal Skills - Works effectively with a wide array of people. Establishes and maintains effective working relationships based on mutual trust, respect, and cooperation. Team player who is willing to go above and beyond to help others.

HR Skills - Continuous learner. Understanding of employment law and HR compliance.

Able to maintain confidentiality over employment records and all other employment related items.

 

HIRING RANGE:  $50,000-$55,000/year or  $24.03 - $26.44/hour DOQ

 

Applications will be accepted through March 7th, 2024

HISTORY

Founded in 1966, Boulder Housing Partners (BHP) is known for creative and award-winning approaches. BHP’s goal is to make living in Boulder possible and affordable, regardless of income. We are committed to fostering a healthy sense of community in every property we develop. We are an inclusive organization that operates creatively, decisively, and effectively, with strong and consistent values and an understanding that housing is as much about people as it is about place. We build, own and manage 33% of the total inventory of affordable housing in Boulder, making a strong contribution to City Council's goal that 10% of all housing is permanently affordable.

Our commitment to the organizational stewardship of assets involves fostering a caring and supportive work environment for our most valuable asset - our employees. We realize that our mission can only be realized with a team of dedicated and passionate people.  BHP provides professional development opportunities as well as a generous benefits package that includes medical, dental, vision, life insurance, paid holidays and personal days, as well as retirement benefits.  Our culture promotes work-life balance and opportunities to engage in healthy lifestyle activities. 

What it’s like to work with us:

If your goal is to help build diverse and inclusive communities by providing homes, creating community and changing lives, consider joining us at BHP.  We know our employees are our most important resource, in addition to rewarding and meaningful work we enjoy:

  • Medical, dental, vision health plans
  • Retirement benefits that includes PERA defined benefit plan plus 401k and 457 plans
  • Paid life insurance
  • Employee wellness program
  • Long term disability
  • 13 paid holidays per year plus vacation and sick leave
  • Excellent work-life programs, such as flexible schedules, training opportunities, and more

BHP is an Equal Opportunity Employer. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), sex, sexual orientation, gender identity, gender expression, color, religion, creed, national origin, ancestry, disability, military status, genetic information, marital status, or any other status protected by applicable state or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.