Programme Assistant
Oxford, Oxfordshire - Full Time


The Programme Assistant is responsible for general administrative support for the Bing Overseas Studies Program (BOSP) in Oxford, England. This position reports to the Bursar in Oxford.


General Administrative Support

  • Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on unit procedures and general inquiries.
  • Perform office duties including, but not limited to, handling incoming and outgoing mail, entering data, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.
  • Arrange meetings and assist with course-related events and excursions, including scheduling rooms for tutorials and seminars, and assembling materials.
  • In collaboration with the Bursar create and maintain files and filing systems.
  • Disseminate routine communications such as memos, notices, emails, and letters.
  • Generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, conference and seminar materials, complex reports, brochures, and displays. 
  • Participate in logistics and orchestration of program events.
  • Coordinate logistics for program activities, meetings, and events, including those with external partners.
  •  Respond to inquiries from students, faculty, external constituents, and staff.
  • Take turns with colleagues to be reachable and ready to respond to student concerns 24/7. In the event of an emergency, respond promptly and work with the Director and other staff members to provide appropriate support.
  • Maintain annual calendar.

Academic Programme Support

  • In collaboration with the Bursar, maintain the records of tutors, lecturers, and other instructors in the program.
  • Maintain communication with Stanford visiting faculty, local faculty and lecturers, student advisors, students and BOSP home campus staff.
  • Provide administrative support for the general preparation of Center courses (classroom scheduling, syllabi).
  • Maintain and submit annual copyright returns.

These duties may be adjusted as needed to suit the business and academic needs of the Stanford Overseas Studies Program.


Education and Experience

  • An undergraduate degree is desirable, but applicants with 3 years administrative experience in a busy office would be considered. 

Knowledge, Skills and Abilities

  • An advanced level of fluent English skills both oral and written.
  • Advanced knowledge of British culture, history, and business etiquette.
  • Computer proficiency with skill in using Microsoft Word, PowerPoint, and Excel.
  • Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines, working independently and collaboratively as appropriate with professional colleagues both within the center and abroad in a team-oriented environment.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Strong attention to detail with a high level of accuracy.
  • Demonstrated creativity, problem solving, critical analysis, initiative, judgment, and decision-making skills.
  • Understanding of working in a complex university or similar environment with proven ability to exercise patience and flexibility with students, parents, staff, and faculty and outside constituents.
  • Awareness of and sensitivity to the diverse population of Stanford University students
  • Strong interpersonal skills, adept at fostering and maintaining effective collaboration, trust, teamwork, and respect.
  • Must be legally authorized to work in the United Kingdom
  • May work variable hours, evenings, or weekends.
  • May travel locally and/or internationally with occasional overnight travel.


Stanford University is one of the world's leading research and teaching institutions. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. A key aspect of this is to provide serious international educational opportunities to our students. Sustaining and developing these rich offerings is an intensely creative, rewarding, and challenging project.

For more information about BOSP Oxford, please click here.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, protected veteran status, or any other characteristic protected by law.