Program Coordinator, Stanford in Japan Godo Kaisha
Kamigyo-ku, Kyoto, - Full Time

スタンフォード大学 京都プログラム - プログラムコーディネーター。 

The Stanford Program in Kyoto is seeking qualified candidates for a full-time, on-going, 30-hours per week Program Administrator position. The position is based at the Stanford Japan Center, inside Doshisha University's Imadegawa campus in Kyoto, Japan.

As the Imperial Capital for over a thousand years, Kyoto is the birthplace and custodian of many of the ancient traditions that make Japanese culture so distinctive. Yet Kyoto is also a strikingly dynamic, forward-looking and innovative city – an apparent contradiction that students studying in the Kyoto program can explore through their academic courses and field trips, through their interaction with Doshisha University students, and through meeting the people of this incredible city in everyday life.

The Program Coordinator is responsible for overseeing the administration of a range of academic and experiential projects and programs aimed at enhancing learning opportunities for students, and for maintaining the technology used in the Stanford Japan Center. This position reports to the Program Director in Kyoto. 

The expected pay range for this position is JPY 3,862,876 – JPY 5,154,312  per annum. 

To be fully considered, please submit an up-to-date resume in English.


  • Develop and coordinate a comprehensive program of off-campus volunteering opportunities for students, identifying suitable local organizations and working with them to ensure a high-quality experience for students. 
  • In cooperation with faculty and the Academic Services Coordinator, arrange transportation, venue admittance, guides, translators, catering and other practicalities as required to support academic field trips and other special academic events. 
  • Provide liaison with local alumni groups and coordinate joint student/alumni mixer opportunities each Quarter. 
  • Manage the IT vendors and liaise with the home office regarding technology support, and assist in classroom set up for lectures.
  • Manage a language partnering program, working with local university faculty and students. 
  • Design and implement an outreach program to publicize the activities of the Stanford Program in Kyoto and the Stanford Japan Center, including social media and other online and offline resources. 
  • Management of occasional and distinct special projects, as they arise (e.g. short academic programs, conferences, etc.).


Education and Experience

  • Four-year University level degree and five years of relevant experience or a combination of education and experience.

Knowledge, Skills, and Abilities

  • Near-native Japanese language proficiency, both oral and written.
  • An advanced level of fluent English skills both oral and written to enable effective communications with those whose primary language is English.
  • Advanced knowledge of Japanese culture, history, and business etiquette.
  • Proficient computer skills and demonstrated experience with office software and email applications.
  • Strong organizational skills with the ability to manage time effectively and complete assignments within designated deadlines.
  • Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines, working independently and collaboratively as appropriate with professional colleagues both within the center and abroad in a team-oriented environment.
  • Strong attention to detail with a high level of accuracy.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Demonstrated creativity, problem solving, critical analysis, initiative, judgment, and decision-making skills.
  • Understanding of working in a complex university or similar environment with proven ability to exercise patience and flexibility with students, parents, staff, and faculty and outside constituents.
  • Awareness of and sensitivity to the diverse population of Stanford University students.
  • Strong interpersonal skills, adept at fostering and maintaining effective collaboration, trust, teamwork, and respect.
  • Must be legally authorized to work in Japan.
  • May work variable hours, evenings, or weekends.
  • May travel locally and/or internationally with occasional overnight travel.



Stanford University is one of the world's leading research and teaching institutions. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. A key aspect of this is to provide serious international educational opportunities to our students. Sustaining and developing these rich offerings is an intensely creative, rewarding, and challenging project.

For more information about the BOSP Kyoto Program, please click here.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, protected veteran status, or any other characteristic protected by law.