Payroll Specialist
Union, Missouri - Full Time

East Central College has opening for a full-time Payroll Specialist responsible for performing a variety of duties necessary to process biweekly payroll for all employees throughout the college including processing pay and withholdings, leave requests, direct deposits, balancing payroll related reports and maintaining accurate records.

Minimum Qualifications: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.)

  • Completion of Associate's degree
  • 2-3 years of related experience

Essential Tasks: (Employee must be able to perform the following essential functions to the satisfaction of the employee’s supervisor.)

  • Process payroll information (e.g. hourly time sheets, overload and faculty adjunct, withholding information, leave of absences, direct deposit, contracts, verifications of employment, payroll authorizations, benefits, etc.) for biweekly payroll.
  • Prepare reports, filings, correspondence, reconciliations and other written materials (e.g. monthly payroll reports, transmittal memos, W-2’s, 941, tax filings, GL reconciliations etc.) for the purpose of providing written reference and/or complying with college, state and federal requirements
  • Maintain a variety of payroll information, files and records (e.g. labor contracts, eligibility policies, time cards, deduction cards, benefits, retirement information, payroll authorizations, tax forms, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
  • Research discrepancies of payroll information and/or documentation (e.g. contract information, W-4 forms, timesheets, leave time, unemployment eligibility, direct deposit requirements, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
  • Respond to written and verbal inquiries (e.g. employment verifications, garnishments, payroll processes, employee inquiries etc.) for the purpose of providing information and/or direction.
  • Electronically transmits payroll funds to ACH for proper disbursement after all records have been verified and audited, and payroll records have been compiled.
  • Process deductions for remittance to proper agents (retirements, HSA, 403b’s, FSA).
  • Process annual salary increases for all employee groups; process and distribute annual W-2's.
  • Comply with and communicate IRS regulations; effectively communicate with outside vendors, employees, and banking institutions and provide technical information to comply with State and federal agencies.
  • Process monthly billings for employee insurance; reconcile employee benefits monthly; electronically transmit monthly insurance payments.
  • Maintain confidentiality regarding personnel actions; confidential and sensitive performance problems; documents of non-renewal and termination actions.
  • Provide documentation necessary to book the year-end salary accruals.
  • Provide documentation necessary to adjust uncompensated absences reported on the year-end financial statements.
  • Understand procedures of and fulfill all reporting requirements associated with MO PEERS & PSRS retirement plan ( including GASB reconciliations)
  • Works closely with HR on insurance benefits administration.
  • Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner with minimal supervision.

View full job description here.

Benefits:  ECC offers a comprehensive benefits package which includes medical, dental, vision and life insurance with no premium cost to the employee for employee only coverage. Missouri Public School Retirement System benefits, generous paid leave, ECC tuition waiver for self and immediate family and tuition reimbursement benefits for employee.

Salary will be commensurate with experience. Position is a level 107. Salary schedule can be viewed here.

East Central College is an Equal Opportunity Employer.


East Central College is located about 60 minutes from St. Louis. For more information about visit, www.eastcentral.edu.

East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at 636-584-6710.  East Central College is an equal opportunity employer and provider of employment and training services.  Auxiliary aids and services are available upon request to individuals with disabilities.