Finance and Administration Associate
Nairobi, - Full Time

Stanford University Global LLC is seeking qualified candidates for the Stanford Institute for Innovation for Developing Economies (Seed) Finance & Administration Associate position in Nairobi, Kenya.

Building on Stanford's decades-long history of educating innovators in Silicon Valley, Stanford Institute for Innovation in Developing Economies (Stanford Seed) is now bringing this innovative mindset and practical business training to entrepreneurs in Africa.

The Finance & Administration Associate is responsible for supporting program execution and overall administration at the Stanford Seed East Africa office. The successful candidate will work directly with the Regional Director, F&A Manager, Program and Network Managers to support the Seed Transformation Program, Seed Transformation Network, and other priorities. The candidate should have a strong eagerness to continuously expand knowledge in diverse business areas, policies, and procedures pertinent to administration. The Finance & Administration Associate reports to the Regional Director, Seed East Africa, in Nairobi.

CORE DUTIES

  • Leads recruitment administration for all program participants and staff hiring.

  • Captures data from recruitment activities and roadshows and follows up with links and application details/information.

  • Responsible for making follow up calls to program applicants with regards to submission of required materials, payments, and otherwise.

  • Responds to applicants’ and other electronic inquiries and routes them to appropriate individuals.

  • Arranges flight reservations, hotel bookings, and ground transportation for Seed staff and business coaches in East Africa.

  • Supports the execution of activities related to the Seed Transformation Program, Seed Spark, Seed Transformation Network, and other programs offered by Stanford Seed.

  • Offers general accounting and administrative assistance to the Finance and Administration Manager, including issuing invoices to program participants.

  • Oversee and/or process a variety of financial transactions; produce, monitor, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

  • Coordinates meetings and assists with routine conferences including scheduling rooms, managing equipment, ordering meals, and assembling materials.

  • Supports the Regional Director with calendar coordination and transcribes meeting minutes; and agenda items in team meetings.

These duties may be adjusted as needed to suit the business needs of the Seed East Africa Program.

MINIMUM REQUIREMENTS

Education and Experience 

  • Four-year college degree from an accredited university, and at least 2 years of relevant experience, or a combination of education and relevant experience. Business, Accounting degree, CPA or similar designation preferred.

Knowledge, Skills, and Abilities

  • An advanced level of fluent English skills both oral and written. 

  • Strong financial skills including thorough knowledge of accounting principles and practical experience in business fundamentals.

  • Demonstrated expertise with internet banking. 

  • Advanced computer skills and demonstrated experience with office software and email applications including Microsoft Word, PowerPoint and Excel.

  • Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines, working independently and collaboratively as appropriate with professional colleagues both within the center and abroad in a team-oriented environment.

  • Demonstrated success in following through and completing projects. 

  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. 

  • Excellent attention to detail with a high level of accuracy.

  • Demonstrated creativity, problem solving, critical analysis, initiative, judgment, and decision-making skills.

  • Ability to take initiative and ownership of projects.

  • Ability to work well independently, but also to seek or offer assistance when needed.

  • Excellent interpersonal skills, adept at fostering and maintaining effective collaboration, trust, teamwork, and respect.

  • Understanding of working in a complex university or similar environment with proven ability to exercise patience and flexibility with staff, coaches, interns, faculty and outside constituents.

  • Must be legally authorized to work in Kenya.

  • May work variable hours, evenings or weekends.

  • May travel locally and/or internationally with occasional overnight travel.

About Seed

Seed is a Stanford Graduate School of Business-led initiative that's working to end the cycle of global poverty. We believe that business is one of the most powerful engines of change to move developing economies to greater prosperity. To maximize our impact, we're working on multiple fronts and across multiple horizons. We partner with entrepreneurs in emerging markets to build thriving enterprises that transform lives. For more information about the Seed program, please visit https://seed.stanford.edu.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, protected veteran status, or any other characteristic protected by law.